Every Great EventDeserves a Control Tower
Stop drowning in spreadsheets and scattered chats. Tarboot brings AI-powered vendor matching, real-time budgets, and smart automation to your fingertips.
Tech Summit 2024
Oct 15 • Tel Aviv Convention Center
Found 3 caterers matching your criteria. Top pick: Gourmet Events - 98% match! 🎯
Event production is broken
Behind every successful event is a producer drowning in admin work, chasing vendors, and praying nothing falls through the cracks.
Vendor Discovery Chaos
Endless hours searching for reliable vendors who are actually available on your dates and within your budget.
Documentation Nightmare
Contracts scattered across email, WhatsApp, and drives. Insurance certificates expiring without notice.
Budget Black Holes
No real-time visibility into spending vs. pending quotes. Overspending discovered only after the event.
Communication Mayhem
Juggling calls, texts, and emails with vendors, supervisors, and teams. Things fall through the cracks.
There has to be a better way. There is.
Your AI-Powered Control Tower
One platform that brings together everything you need to produce world-class events, powered by intelligent automation.
B2B Marketplace
Access thousands of vetted vendors instantly. Quality-assured suppliers at your fingertips.
Project Management
Centralized control for every event detail. Budgets, documents, and timelines in one place.
AI Automation
Smart matching and proactive reminders. Let AI handle the busy work while you focus on creativity.
AI Smart Match
Describe your event, get perfect vendor matches instantly.
Live Budget Tracking
Real-time visibility into every dollar spent and committed.
Document Vault
All contracts and certificates organized with auto-alerts.
WhatsApp Bot
Manage events from your pocket with instant notifications.
Smart Timelines
AI-generated schedules and checklists for every event type.
Powerful features, zero complexity
Smart Match Engine
Find your perfect vendors in seconds
Simply describe your event in natural language — "Corporate dinner for 200 in October, budget 50k" — and our AI analyzes thousands of vendor profiles to surface the top matches based on availability, location, pricing, specialization, and past performance ratings.
- Natural language search
- Real-time availability check
- Performance-based ranking
- Instant shortlisting
I need catering for a company toast, 200 people, October 15th, budget around 50k
Found 3 perfect matches for your event:
Real-Time Budget Tracker
Never exceed your budget again
Get instant visibility into your event finances with live tracking of utilized vs. remaining budget. Watch your spending update in real-time as quotes are approved and invoices are uploaded. Set alerts for budget thresholds and see projections before approving new expenses.
- Live budget visualization
- Spending projections
- Threshold alerts
- Invoice reconciliation
Secure Document Vault
All your paperwork, perfectly organized
A centralized repository for all event-related contracts, insurance certificates, licenses, and invoices. The system automatically tracks document status, flags missing paperwork, and sends alerts before certificates expire. Share specific documents with supervisors through controlled access.
- Automatic organization
- Expiry tracking
- Secure sharing
- Status indicators
Document Vault
12 documentsWhatsApp Bot Assistant
Manage events from your pocket
Our intelligent bot integrates directly with WhatsApp to keep everyone on track. It sends proactive reminders to vendors for missing documents, alerts producers about pending approvals, and enables quick actions like confirming availability or approving quotes without opening the app.
- Proactive reminders
- Quick approvals
- Vendor notifications
- Real-time updates
Hi Sarah! You have 2 quotes pending approval for the Annual Gala.
Quick actions:
Approve all
Done! Both vendors have been notified. Your event budget is now 78% allocated.
From chaos to clarity in 4 simple steps
Transform weeks of planning into a single, streamlined session.
Describe Your Event
Tell us about your event in your own words. Date, budget, type, and any special requirements. Our AI understands natural language.
AI Matches Vendors
Our Smart Match engine analyzes thousands of vendor profiles and instantly presents you with the best options for your specific needs.
Plan & Manage
Use the Control Tower to track budgets, collect documents, and communicate with vendors. Everything syncs to WhatsApp for on-the-go access.
Execute Flawlessly
With automated reminders, real-time updates, and complete visibility, your event runs smoothly from start to finish.
Describe Your Event
Tell us about your event in your own words. Date, budget, type, and any special requirements. Our AI understands natural language.
AI Matches Vendors
Our Smart Match engine analyzes thousands of vendor profiles and instantly presents you with the best options for your specific needs.
Plan & Manage
Use the Control Tower to track budgets, collect documents, and communicate with vendors. Everything syncs to WhatsApp for on-the-go access.
Execute Flawlessly
With automated reminders, real-time updates, and complete visibility, your event runs smoothly from start to finish.
Ready to transform your event production?
Start Your First EventTrusted by leading organizations
Loved by event professionals
“Tarboot completely transformed how we manage our corporate events. What used to take weeks of back-and-forth now happens in a single session. The AI matching is scary accurate.”
“The WhatsApp integration is a game-changer. I can approve vendors and track budgets from anywhere. My team saves at least 15 hours per event.”
“Finally, a platform that understands event production. The document vault alone has saved us from compliance nightmares multiple times.”
Ready to transform your event production?
Join hundreds of event producers who've already discovered a better way to plan, manage, and execute unforgettable events.
No credit card required. Free for your first event.